Office Team Leader

Office Team Leader

Droitwich, office based with Ad Hoc home working available

£23 – 25k depending on experience.

Four Squared Recruitment are delighted to be recruiting for a Purchase Ledger Team Leader for a Droitwich based organisation. Due to the nature of this role, no previous finance experience is needed as this role is a man management position that focus’ on the development and mentoring of the existing Purchase Ledger team.

Job Description

The primary objectives of the Purchase Ledger Team Leader position will be:

• Supporting the Ledger Manager with the management of the Purchase Ledger team
• Working with Ledger Manager & Transaction Supervisor to ensure the finance assistant resource is being used efficiently and effectively across the three transactional disciplines.
• Monitoring of Purchase ledger KPIs, and reacting to any drift away from pre-set targets.
• Working in conjunction with the Ledger Manager to progress apprentices/placement students through the Purchase Ledger discipline, ensuring sound understanding of business processes and the business/accounting principles behind them…
• Escalation of any issues impacting on cashflow to the appropriate persons – e.g. large invoices received for payment.
• Facilitating and supporting training for operational staff across the purchasing processes both remotely (e.g. via video call) and on site delivery.
• Processing of supplier payment files following payment sign off, including the uploading of files to the BACS software.
• Overseeing of the Expenses system (used for both expenses and petty cash), ensuring all submissions are checked for maximum recovery of VAT and policy compliance on a timely basis.
• Processing of weekly expense payment runs and uploading payment files to BACS software.
• Active management of utility invoice processing, ensuring all b/fwd balances are correctly dealt with.
• Active management of direct debit payment allocations within the accounts payable ledger.
• Regular reviews of key supplier statement reconciliations, highlighting areas of concern to the Ledger Manager.
• Management of clean data for supplier base liaising with the Commercial Department & following anti fraud processes.
• Ongoing monitoring of internal processes, recommending improvements as appropriate and change management within the team once new processes are agreed.
• Any other duties as required by line management.

Qualifications, Knowledge & Skills

• Experienced in managing a team
• Able to demonstrate a track record of developing and improving processes, systems and controls.
• Able to work with a high degree of independence and as part of a multi-disciplined team
• Demonstrable skills in prioritising own workload within a busy and fast paced environment
• A problem-solver – tenacious and will use innovation and an analytical approach to exhaust all options until a satisfactory solution is found
• Decisive and confident in making difficult decisions balancing the analysis of information with personal judgement and taking into account the wider business context
• Motivated by responsibility and targets, enjoys and values good results
• Reporting data accurately and able to multitask
• Must be IT proficient, with good spreadsheet skills
• Must be able to work under pressure, and be flexible.
• Proven ability to work to tight deadlines
• Have a good attention to detail.
• Strong communication skills, able to build and maintain effective relationships

If you feel that you have the skills and experience to be successful in this role – please apply now!

For more information please contact Alice Dale on 01905 783352 or email [email protected]