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Purchase Ledger Assistant

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Alice Dale four squared recruitment

Alice Dale

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Job Description

Purchase Ledger Assistant



My client is a leading engineering company who are dedicated to excellence, and they pride themselves on delivering high-quality projects and services to their clients. They are currently seeking a detail-oriented and proactive Purchase Ledger Assistant to join their finance team.

As a Purchase Ledger Assistant, you will play a crucial role in maintaining the financial integrity of our purchase ledger. You will be responsible for processing supplier invoices, ensuring timely payments, and supporting the finance team in various accounting tasks. This position requires strong organisational skills, attention to detail, and the ability to work effectively in a fast-paced environment.

Key Responsibilities:

Invoice Processing:

  • Accurately process supplier invoices, ensuring proper coding and authorisation.
  • Match invoices to purchase orders and delivery notes.
  • Resolve discrepancies between invoices, purchase orders, and goods received notes.

Payment Management:

  • Prepare and process payment runs, ensuring timely and accurate payments to suppliers.
  • Reconcile supplier statements and resolve any outstanding issues or queries.
  • Maintain and update supplier records, including bank details and contact information.

Ledger Maintenance:

  • Assist in maintaining the purchase ledger, ensuring all transactions are recorded accurately.
  • Perform regular reconciliations of the purchase ledger to the general ledger.
  • Monitor and report on aged creditor balances.

Communication and Support:

  • Liaise with suppliers and internal departments to resolve invoice and payment queries.
  • Provide support to the finance team with month-end and year-end closing processes.
  • Assist with audits and provide documentation as required.

Compliance and Reporting:

  • Ensure compliance with company policies and procedures, as well as relevant legislation.
  • Prepare and submit relevant reports to management on a regular basis.
  • Support the implementation and maintenance of financial controls and procedures.


  • Previous experience in a purchase ledger or accounts payable role.
  • Strong understanding of basic accounting principles and procedures.
  • Proficiency in accounting software and Microsoft Office, particularly Excel.
  • Excellent organisational skills and attention to detail.
  • Strong communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • A proactive and problem-solving mindset.

What We Offer:

  • Competitive salary and benefits package.
  • Opportunities for professional development and career progression.
  • A dynamic and supportive work environment.
  • Exposure to diverse projects and challenges within the engineering sector.
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