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Purchase Ledger Assistant

Job Details

Date

14/12/2023

Salary

Up to 25k

Location

Birmingham

Contract

Permanent

Industry

Finance

Reference

AD-1006

Job Description

Purchase Ledger Assistant

Full time – permanent

Birmingham city centre  – office based

Up to 25k

Four Squared Recruitment are currently working with a reputable law firm dedicated to providing exceptional legal services to their clients and are committed to delivering excellence in every aspect of their practice.

They are seeking a detail-oriented and organised Purchase Ledger Assistant, preferable with a legal background (although not essential!) to join their finance team. The ideal candidate will play a crucial role in managing the purchase ledger efficiently, ensuring accuracy, compliance, and timely processing of invoices and payments.

Responsibilities:

Invoice Processing:

    • Accurately process invoices, ensuring compliance with company policies and legal requirements.
    • Verify invoice details, including legal service descriptions, rates, and billing information.

Vendor Management:

    • Communicate effectively with legal service providers and vendors regarding invoice discrepancies or billing inquiries.
    • Maintain positive relationships with vendors while ensuring adherence to payment terms.

Data Entry and Record Keeping:

    • Enter invoice details into the accounting system with precision and attention to detail.
    • Maintain organised and up-to-date purchase ledger records for audit and reporting purposes.

Payment Processing:

    • Coordinate payment approvals with relevant stakeholders, including legal professionals and department heads.
    • Process payments accurately and in a timely manner, ensuring compliance with payment schedules.

Reporting and Reconciliation:

    • Assist in month-end procedures, reconciling accounts, and generating financial reports related to the purchase ledger.
    • Collaborate with the finance team to resolve any discrepancies and ensure accurate financial records.

Requirements:

    • Minimum of 2 years of experience in a similar finance/accounting role
    • Familiarity with legal billing processes and terminology is highly advantageous.
    • Strong attention to detail and accuracy in data entry and record-keeping.
    • Excellent written and verbal communication skills to liaise effectively with vendors and internal stakeholders.
    • Ability to prioritise tasks and manage workload efficiently in a fast-paced legal environment.

For more information please contact Alice Dale on 01905 783352 or email alice.dale@four-squared.com

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